EPF Form 11

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What is EPF Form 11?

EPF Form 11 is a self-declaration form that new employees must submit upon joining an organization that is registered under the Employees’ Provident Fund (EPF) scheme. This form helps in transferring an employee’s previous Provident Fund (PF) balance to the new employer and confirms whether the employee is already a member of the Employees’ Pension Scheme (EPS). The Employees’ Provident Fund. Organization (EPFO) mandates this form to ensure seamless management of provident fund accounts.

Who Needs to Fill EPF Form 11?

Any new employee joining an organization covered under the EPF scheme must fill out Form 11.
Employees who have a previous EPF account and wish to transfer their balance to the new employer.
Employees who are not eligible for EPF contributions, particularly those with a salary exceeding Rs. 15,000 per month opt out of EPF.

Key Points for EPF Form 11

Mandatory for employees joining an EPF-registered organization.
Helps in the seamless transfer of EPF accounts.
Includes previous employer details and KYC information.
Serves as a declaration for EPS eligibility.

Structure of EPF Form 11

EPF Form 11 consists of two primary sections:

Employee Details: Personal information such as name, father’s name, date of birth, contact details, and KYC details.
Previous Employment Details: Information about the previous employer, EPF account, Universal Account Number (UAN), and participation in the EPS.
Undertaking by the Employee: The employee must declare the accuracy of the provided details.
Declaration by the Present Employer: The employer verifies the information and submits the form to the EPFO.

How to Fill PF Form 11?

1: Employee Details

Full Name (as per Aadhaar/PAN/Passport)
Father’s/Spouse’s Name
Date of Birth
Gender
Marital Status
Contact Number and Email ID
KYC details (Aadhaar, PAN, Bank Account Number, etc.)

2: Details Related to Previous Employer and EPF and EPS Participation

Universal Account Number (UAN)
Previous PF Account Number
Date of joining and exit from the previous employer
Whether EPS membership is continued
Previous Scheme Certificate Number (if applicable)

3: Undertaking by the Employee

A declaration stating that the information provided is accurate.

4: Declaration by Present Employer

The employer confirms the authenticity of the details and forwards the form to the EPFO.

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EPF Form 11 Submissions

Employees should submit the form to their HR department upon joining.
Employers should validate the details and submit the form to EPFO online through the Unified Portal.
If the employee has a UAN, previous PF contributions get automatically transferred.

What are the Responsibilities of the Employer?

Ensure that new employees fill out EPF Form 11 upon joining.
Verify and authenticate employee details before submitting the form.
Link the employee’s UAN to their current employment to avoid duplication.
Maintain proper records of EPF Forms 11 submissions.

EPF Points for International Workers

International workers (IWs) from countries with Social Security Agreements (SSA) with India must provide additional details in EPF Forms 11.
The contributions for IWs may vary based on their country of origin and SSA terms.
Employees from non-SSA countries must contribute mandatorily, regardless of salary.

EPF Form 11 Online Submission

Many organizations now allow employees to submit EPF Forms 11 online through their HR portals.
The employer then verifies and submits the form digitally to the EPFO through the Unified Portal.
Employees can track the transfer of their PF balance via the EPFO member portal.

Conclusion

EPF Form 11 is a crucial document for new employees joining an organization covered under the EPF scheme. It helps in the smooth transfer of provident fund accounts, ensuring continuity in savings and pension benefits. By submitting this form correctly, employees can avoid delays in PF transfers and withdrawals. Organizations must ensure that all new hires complete and submit EPF Forms 11 to facilitate hassle-free compliance with EPFO norms.

Frequently Asked Questions

Is it mandatory to fill out EPF Form 11?

Yes, all new employees joining an EPF-registered company must fill out the form.

Can I fill out EPF Form 11 online?

Yes, if your employer allows, you can submit the form online through the HR portal.

What happens if I do not submit EPF Form 11?

Your PF transfer may not happen smoothly, leading to multiple UANs or account duplication.

Can I opt out of EPF by filling out Form 11?

Yes, if your basic salary exceeds Rs. 15,000 and you are a first-time employee, you can opt-out.

How can I check if my EPF Form 11 has been processed?

You can check through the EPFO member portal using your UAN.

Does EPF Form 11 apply to contractual employees?

Yes, if they are part of an EPF-registered organization.

Can an employee update details in Form 11 later?

No, but they can update details through the EPFO portal separately.

Is EPF Form 11 required for employees shifting from one EPF-covered employer to another?

Yes, it ensures seamless transfer of the EPF account to the new employer.

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